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Executive Administrative Assistant

Company: Rexnord
Location: Milwaukee
Posted on: October 16, 2020

Job Description:

POSITION SUMMARY

The Executive Assistant will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with minimal supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people and programs within a fast-paced environment. The ideal candidate will possess the ability to effectively execute plans with keen attention to detail, accuracy and timing, be an articulate / effective communicator, and able to partner with many stakeholders across the organization, locally as well as internationally. This position will be based in Milwaukee, WI.

RESPONSIBILITIES

*

Ability to synthesize complex information and use business acumen to create PowerPoint presentations and reports on behalf of the executive with limited supervision
*

Manage a complex executive calendar utilizing Outlook
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Coordinate various business meetings, appointments and conference calls
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Organize domestic and international travel, with experience processing travel visas
*

Complete expense reporting, review and reconciliation
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Prepare and transmit correspondence, presentations, charts, tables and other memoranda using MS Word, Excel, PowerPoint and Outlook, often under tight deadlines, ensuring documents produced are error free and grammatically correct
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Initiate and sustain professional relationships with callers and visitors, including call management
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Exercise independent judgment and discretion on sensitive and confidential projects and assignments
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Serve as liaison with executives direct reports and PMC Presidents office
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Work as a collaborative team member with peers to help level-load work, take initiative to understand the unspoken need and deliver proactive customer service


LEADERSHIP COMPETENCIES

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Communicates Effectively Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
*

Business Insight Applying knowledge of business and the marketplace to advance the organizations goals. * Drives Results Consistently achieving results, even under tough circumstances.

* Manages Complexity Making sense of complex, high quantity and sometimes contradictory information to effectively solve problems.

* Interpersonal Savvy Relating openly and comfortably with diverse groups of people.

*

Instills Trust Gaining the confidence and trust of others through honesty, integrity, and authenticity



EXPERIENCE AND SKILL REQUIRED

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5 years of progressively responsible and successful Executive Assistant experience in dynamic, high growth environments
*

Bachelor of Arts or Science in Business Administration strongly preferred, or 2 year associates degree with at least 10 years of relevant work experience * Excellent oral and written English communication skills

* Experience managing executive travel arrangements

*

Advanced proficiency with MS Office Suite (Outlook, Word, Excel, PowerPoint, Visio) * Bias for action and high sense of urgency

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Ability to manage multiple, rapidly evolving priorities in a dynamic, high-growth operation with professionalism and confidentiality
*

Ability to interface with external and internal customers with high degree of confidentiality and professionalism
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Superior communication skills required including comfort level engaging with executives


THE COMPANY

Headquartered in Milwaukee, Rexnord is a concentrated multiplatform industrial leader with exceptional and trusted brands that serve a diverse array of global end markets. Every day approximately 7,000 associates across the globe work to deliver smarter solutions to our customers and create long-term value for our shareholders. Simply put, we advance the efficient use of resources by Solving Smarter.
BUSINESS UNIT

Our Process & Motion Control platform supplies highly-engineered mechanical and digi-mechanical component solutions for complex production systems where reliability is critical, and the costs of failure or downtime are high.
TOTAL REWARDS AND BENEFITS

* Competitive Salary & Variable Incentive Compensation Plan (position specific)

* Medical, Dental, Vision, STD, LTD, AD&D, and Life Insurance

* Discretionary Personal Retirement Account

* Matching 401(k) Contribution

* Health Savings Account

* Educational Reimbursement

* Matching Gift Program

Equal Employment Opportunity Employer: Female/Sexual Orientation/Gender Identity/Minority/Veteran/Disabled

Keywords: Rexnord, Milwaukee , Executive Administrative Assistant, Administration, Clerical , Milwaukee, Wisconsin

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