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Administrative Clerk I - Criminal (Clerk of Courts)

Company: Walworth County
Location: Elkhorn
Posted on: January 16, 2022

Job Description:

Position SummaryThis position is responsible for providing clerical support to the Clerk of Court's office.

Days: Monday - Friday
Work Hours: 8:00 a.m. - 5:00 p.m.
Hours Per Shift: 8
Shifts Per Pay Period: 10
Position FTE: 1.00 full-time, hourly non-exemptEssential Duties and ResponsibilitiesThis job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
Open/close front office daily.

Assist the public by providing information in person, by telephone or through email. Perform receptionist and customer service duties by greeting visitors and performing initial screening of customers. Respond to requests for information and answer questions, address complaints and give suitable information by actively listening and comprehending visitor requests.

Process Restraining Orders.

Create and review files ensuring accuracy and validity of information. Gather relevant information from a variety of sources; check for accuracy and completeness; create, maintain and update electronic and paper records ensuring information is organized according to Supreme Court rules; file and receive various legal documents such as appeals, motions or petitions.

Open new civil, small claims and family court cases.

Receipt and account for money in the form of cash, check, debit or credit card; process credit and debit card transactions; provide correct change and balance cash drawer daily.

Receipt all traffic and ordinance payments received, returning and recording any unacceptable payments and matching all receipts with the appropriate tickets.

Receive and screen phone calls and redirect them when appropriate.

Conduct on-the-job training of newly assigned employees.

Keep abreast with all organizational changes and legal developments.

Handle confidential documents ensuring they remain secure.

Assist the Administrative Clerk II (Criminal) with opening new Criminal actions.

Assist the Deputy Clerk of Courts with duties when needed.

Demonstrate a commitment to county safety and risk management efforts.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma or equivalent with a minimum of six months of either formal preparation or customer service/clerical experience. Proven experience in ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's as well as ability to perform these operations using units of American money and weight measurement, volume, and distance. Proven experience in legal terminology.

Interactions & Communication
Responds to others' requests for basic and general information

Decision Making
This position has authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the job and/or the work unit within the department and information is provided to others for decision making.

Thinking and Problem Solving
In relation to established procedures, protocols and policies of the County, the complexity of this job is low and challenges are relatively minimal.

Tools and Equipment Used
Cash Register (Receiptor) Typewriter
Telephone Calculator
Copy Machine FAX Machine
Personal Computer/Printer
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.Selection ProcessTO INCLUDE:Formal Walworth County Electronic ApplicationEducation & Experience ReviewData Entry Test (6,000 kph)Record Locating Test (70%)Sentence Clarity Test (70%)Spelling Test (70%)Microsoft Word 2010 Test (70%)Microsoft Excel 2010 Test (70%)Oral Department InterviewReference CheckBackground CheckPost Offer Physical ExamDrug ScreenOther job related tests may be required.
H - Non-Represented Hourly Employees
BARGAINING UNIT: Non-Represented Hourly Employees Hired on or after January 1, 2012

DATE: January 1, 2019

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: You are paid for actual hours worked plus pay for any accrued benefit time for which you are eligible. You are eligible for overtime or compensatory time in accordance with provisions of the Fair Labor Standards Act.

SCHEDULED TIME OFF: Accrued based on straight-time hours paid each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. As a full-time employee you earn scheduled time off (pro-rated for part-time) equivalent to the following:10 days per year after 1 year of Walworth County Service
15 days per year after 5 years of Walworth County Service
20 days per year after 15 years of Walworth County Service
PERSONAL TIME OFF: Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.

EXTENDED SICK LEAVE BANK: Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS: Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE: Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision, Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.
Health Insurance: You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance: You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance: The County provides you with term life insurance in an amount equal to $25,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.

Short-Term Disability Insurance: The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance: The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & employee shall pay 33% of the premium.

Vision Insurance: You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.
WISCONSIN RETIREMENT: You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE: After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS: You may elect to participate in the following tax-sheltered benefits:Deferred Compensation (S457 plan)
Medical Spending Account (S125 plan)
Dependent Care Plan (S125 plan)
Health Savings Account (S223 plan)
WORKERS COMPENSATION: You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.

DIRECT DEPOSIT: You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM: You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE: You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY: Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE: Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE: You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.

Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.

Keywords: Walworth County, Milwaukee , Administrative Clerk I - Criminal (Clerk of Courts), Administration, Clerical , Elkhorn, Wisconsin

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