Office Specialist

Company: Ageatia Global Solutions
Location: Milwaukee
Posted on: May 16, 2022

Job Description:

Job DescriptionROLES & RESPONSIBILITIESGreets visitors, answers telephones, direct or respond to inquiries in a professional and efficient manner via phone and email.Handles incoming and outgoing mailReviews all invoices for accuracy, provides necessary accounting information and make recommendation for approval or rejectionFollow-up with vendors to obtain information as neededProcess incoming checks by providing accounting informationPrepares monthly expense reportsMaintains current certificates of insurance for active vendorsCoordinates updates to the company websitesOrders necessary office suppliesREQUIRED QUALIFICATIONS & EDUCATION REQUIREMENTSStrong command of Microsoft Office, in particular Outlook, Word, Excel and PowerPoint (intermediate level)Min 3-5years work experience in a corporate environmentPrior real estate experience desiredPREFERRED SKILLSWorking knowledge of basic office equipment including fax machine, photocopier, telephone, and personal computer.PC programs including Microsoft Word, Excel, PowerPoint, ReadSoft, Autonomy Records Manager and Impact.Skills including communication (oral and written), proofreading, typing, organizational, advanced word processing and Excel skills (e.g., presentation development), problem-solving, analytical, multi-tasking, math.Ability to work independently with little or no supervision.Must have a positive attitude.Must be flexible, customer-focused, a self-manager and team player.Must demonstrate excellent judgment and analytical skills.Work must be timely and accurate.Must be self-motivated and self-directed.Must be detail oriented.Must identify and resolve problems.Must maintain departmental information in confidential status.Maintain flexibility regarding assignments.Be adaptable to a high level of change.Must be able to work under stress due to deadlines.

Keywords: Ageatia Global Solutions, Milwaukee , Office Specialist, Administration, Clerical , Milwaukee, Wisconsin