Senior Administrative Assistant - (req49389)

Company: Kohler Company
Location: Kohler
Posted on: May 28, 2023

Job Description:

Senior Administrative AssistantWork Mode: OnsiteLocation: Kohler, WI OpportunityReporting to the VP/GM Service Businesses, the Sr.Administrative Assistant will perform administrative dutiesof both confidential and general nature for the VP/GM Service Businesses. Preparecorrespondence, memorandums, and reports, requiring individual initiative andresponsibility; assist in the research, analysis of trends, expense andstatistical reporting. Requires broad knowledge of Company's enterprisestructure and key stakeholders. Maintain records and files and perform otheradministrative duties as required and requested. Schedule travel, appointmentsand meetings, manage calendars, travel & expense administration, createreports and communications. Screen calls, emails, mail and visitors; route andresolve information requests. Coordinates space and office organization, andspecial projects. Specific ResponsibilitiesSet up appointment schedules and keep appointment calendars in order. Process and appropriately route telephone calls, interoffice mail, external correspondence, and electronic mail. Manage internal and external group lists and the vacation calendars of the Services Team.Function as the intermediary between the Kohler Services staff as well as other company personnel, answering routine questions, setting up appointments, scheduling meetings, etc.Assist in the tracking process of Maximizing Performance Evaluations and quintile reviews ensuring that deadlines are met on a timely basis.Analyze reports and bring to the attention of the VP/GM trends and variances from objectives.Maintain confidential records and files.Schedule international and domestic travel arrangements to include ground and air transportation, hotel accommodations, and event scheduling.Assemble and submit Expense Reports for the VP/GM and Business Associate Directors.Review and approve Expense Reports for staff members reporting to the VP/GM.Create Purchase Orders for business purchasing for office including marketing, sales tools, office needs, suppliers, etc.Produce, assemble, and format key documents for Financial Plan, Strategic Plan, and other leadership meetings.Aid in creating and editing PowerPoint presentations. Coordinating work across team members for presentations, materials for deadlines.Maintain records on approved and pending ACTs (Authorized Corporate Transaction).Coordinate and administer resources: Mobile phone accounts, leases (vehicles, equipment), computer/IT, network and phone systems, coordination of large-scale printing and/or promotional needs, etc.Liaise with Kohler vendors to resolve issues.Manage office purchases (supplies, business machines, cleaning, water cooler, etc.)Additional responsibilities as assigned by VP/GM. Skills/RequirementsHigh school diploma required, associate or bachelor's degree a plus. 3-5+ years administrative experience.Requires strong computer skills, flexibility, project-coordinationexperience, excellent interpersonal skills and the ability to work well withall levels of internal and external contacts. Proficiency in Microsoft Word, PowerPoint, Outlook, and Excel, along with good keyboarding skills is required. Skills/Specialties include Administration, Event Planning,Executive Support, Scheduling, Travel Administration, Travel Planning. Strongcomputer skills, flexibility, project coordination experience, excellentinterpersonal skills and the ability to work well with all levels of internaland external contacts. Team player witha strong service orientation and customer focus is a must. Requires an individual who is professional,maintains confidentiality, has a high energy level, and has demonstrated initiativeand multi-tasking ability. Ability tonavigate and create/print reports from a variety of sources. The successful candidate must be able to meetgoals and objectives with minimal supervision.Must pass the following LTC Microsoft Suite Assessments:Word (advanced), Excel (Intermediate), PowerPoint (Intermediate).#LI-Onsite#LI-PK1Applicants must be authorized to work in the US without requiring sponsorship now or in the future.Why Work at Kohler Co.?Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates' development to make that happen. So, we offer ongoing investment in each individual's personal development and the opportunity to collaborate with others across functions and roles at Kohler. In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more! About UsBeyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com. It is Kohler's policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer. We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement . PDN-99274015-e0fa-43a8-b2fe-90f9c524c977

Keywords: Kohler Company, Milwaukee , Senior Administrative Assistant - (req49389), Administration, Clerical , Kohler, Wisconsin