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Legal Operations Projects Manager / Paralegal

Company: Ageatia Global Solutions
Location: Milwaukee
Posted on: March 20, 2023

Job Description:

Key Roles & Responsibilities include, but are not limited to:

Department Administration

Coordination and planning of CLE/Department Training

Support with event planning logistics (example: run global All-Hands meetings)

Develop/Update/Document key Department processes

Contract Lifecycle Management Project

Support global deployment of central contracts repository (led by Legal Operations)

Responsible for milestone reporting/tracking and driving key KPIs/results

Outside Counsel Optimization Initiative

Support global preferred law firm partner initiative (led by Legal Operations)

Responsible for milestone reporting/tracking and driving key KPIs/results


Work with Legal Operations admin team to develop global onboarding best practices

Act at the Department Point of Contact during onboarding

Subpoenas/SOP/Settlement Processing

Support coordination of third-party subpoenas and service of process

Support settlement payment processes in connection with Labor and Employment and Litigation matters

Additional support:

Maintain teams' [department-facing and company-facing] website content as necessary

Handle special projects as they arise (both within teams and department-wide) as assigned

Support Legal Operations team in the preparation and review of various operational reports, metric tracking, dashboards, and scorecards for Department-wide use

High Performance includes:

Taking ownership of an issue once it is brought to you going the extra step to proactively seek out answers to problems that may fall outside your expertise

Consistently looking for ways to improve/enhance processes, find efficiencies, think outside the box

Show flexibility as workloads fluctuate willingness to provide backup coverage to other admins/teams when needed, reach out to team(s) or Legal Operations during downtimes for additional work/projects.

High level of professionalism; handles sensitive/confidential information with appropriate care.

Well organized; consistently completes projects on-time with great attention to detail. Able to prioritize well, work efficiently

Eager to learn new things and apply knowledge to improve/simplify processes; eager to go the 'extra mile'

Strives to gain strong institutional knowledge about department and company processes

Fluency in systems mentioned above. Able to successfully support team members with minimal assistance, able to train new team members.


Able to successfully resolve payment-related inquiries with AP independently.

Clear understanding of company code/cost center structure; Clear understanding of AP processes and deadlines (month-end, urgent payment process, etc.); Clear understanding of monthly budgeting process forecasts, accruals, quarterly target-setting. Able to successfully support team with minimal assistance.

What we look for:

Bachelor's degree preferred and minimum of five years prior executive administrative support, Paralegal or Coordinator experience is required, ideally in a global work environment

Prior experience working in a legal environment preferred

Must have demonstrated proficiency in using a variety of office/desktop solutions including Microsoft Office (Outlook, Excel, Word, and PowerPoint) SharePoint is a plus

Possesses critical thinking skills and demonstrate problem solving capabilities

Ability to work flexible hours on occasion, as required (i.e., working before 8am, after 5pm)

Must have effective verbal communication skills as well as confidence in communicating with all levels of the organization

Strong organizational skills and ability to multi-task in a fast-paced environment

Maintains attention to detail and ensures accuracy in work performed

Proven ability to handle sensitive and confidential information ethically and responsibly.

Keywords: Ageatia Global Solutions, Milwaukee , Legal Operations Projects Manager / Paralegal, Executive , Milwaukee, Wisconsin

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