Project Coordinator

Company: La Macchia Group
Location: Milwaukee
Posted on: November 22, 2021

Job Description:

Description:

To support and assist project management teams in organizing ongoing and upcoming projects of all sizes. Work closely with the project manager to prepare comprehensive action plans, including resources, timeframes, and data collection for projects. Perform various coordinating tasks, like maintaining project documentation, monitoring project plans, schedules, submittals, participating in project meetings, and ensuring that project deadlines are met in a timely manner. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with both internal and external teams to deliver results on deadlines.

ESSENTIAL DUTIES and RESPONSIBILITIES:

* Coordinates with Project Manager on project schedule. * Attends project meetings. * Creates and maintains project checklists. * Creates projects in bidding software. * Research bidding area and contacts local subcontractors to bid projects. * Compiles bidders list. * Coordinates project documents in bidding software. * Tracks progress of bidding to ensure coverage in all scopes of work. * Issues addendums and CBs to all bidders, awarded subcontractors and superintendents. * Builds project in Procore. * Issues and sends subcontracts, POs and COs. * Tracks and verifies all insurance certifications and coverage for each subcontractor per project. * Tracks return of each subcontract, PO, and change order. * Compiles, sends, and logs submittals to team and subcontractors. * Distributes job look-ahead schedules. * Requests and tracks closeout documents, including final reconciliation forms, warranties, and O & M data. * Compiles warranty and O & M binders for the owner and for the company's records. * Maintains checklists and field copies for Superintendents. * Prints and distributes plan sets as needed. * Sends plan sets and samples to Superintendents. * Files all project documents for Project Managers. * Boxes up project files and plans for achieving. * Attends staff meetings. * Assists with phones and front desk duties as needed.

An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position . The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position. . Requirements: MINIMUM QUALIFICATIONS: Education: High school diploma Experience and/or Training: Two to four years related experience and/or training, or equivalent combination of education and experience. Licenses/Certificates : N/A Technology/Equipment: To perform this job successfully, an individual should have knowledge of spreadsheet software and project management software. PREFERRED QUALIFICATIONS: Education: Technical degree in related field preferred. Experience and/or Training : N/A Licenses/Certificates: N/A Technology/Equipment: Knowledge of Microsoft Office Suite; Procore; Pipeline Software. PHYSICAL AND MENTAL DEMANDS: The Company defines Intermittent as (less than 15%), Occasional (15-45%), Frequent (50-75%), and Continuous (over 75%). While performing the duties of this job, the employee is continuously required to sit; use hands and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision. Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Math Ability: Ability to calculate figures and amounts using addition, subtraction, multiplication, and division. The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. WORKING ENVIRONMENT: The environment is an office setting with moderate temperature and low noise level. The work environment characteristics described here are representative of those an individual encounter while performing the essential functions of this position .

Keywords: La Macchia Group, Milwaukee , Project Coordinator, Other , Milwaukee, Wisconsin