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Executive Assistant

Company: Fathom
Location: Hartland
Posted on: November 22, 2021

Job Description:

Company History/Info
Fathom is one of the largest digital manufacturing platforms offering on-demand manufacturing in North America. With more than 90 large-platform industrial-grade 3D printing machines and a national footprint with more than 450,000 square feet of manufacturing capacity across 12 facilities, Fathom seamlessly blends in-house capabilities across plastic and metal additive technologies, CNC machining, injection molding & tooling, urethane casting, sheet metal fabrication, and design and engineering.
With over 50 years of industry experience, Fathom is at the forefront of the Industry 4.0 digital manufacturing revolution serving clients in the technology, defense, aerospace, medical, automotive and IOT sectors. Fathom's extensive certifications include ISO 9001:2015, ISO 9001:2015 Design, ISO 13485:2016, AS9100:2016, NIST 800-171 and ITAR.

Position Summary: This position assumes responsibility for providing high-level administrative support to the CEO and other executive team members.
Key Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Provides high-level administrative support and assistance to the CEO and other executive team members
Prepares and edits presentations, board and committee books as applicable
Arranges travel for executives and prepares/submits expense reports on their behalf
Schedules, plans and coordinates various meetings on behalf of executives, including board meetings, leadership calls, off-site events
Manages multiple calendars and schedules
Receives incoming communication or memos on behalf of the executives, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff
Uses utmost discretion when working with highly confidential information
May perform basic paralegal duties

Qualifications/Requirements: Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 50 words per minute.
High level judgment and decision-making capabilities
Flexible and adaptable
Comfortable working with a high degree of autonomy and responsibility.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
Knowledge of virtual conferencing platforms, such as Microsoft Teams, Zoom
Proficient in the use of board meeting software packages (Diligent or similar).

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.
FATHOM is an equal opportunity employer and deeply values diversity at the company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


Keywords: Fathom, Milwaukee , Executive Assistant, Other , Hartland, Wisconsin

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