Service Coordinator-Dispatcher

Company: Bassett Mechanical Contractors
Location: Menomonee Falls
Posted on: March 19, 2023

Job Description:

Bassett Mechanical is a 3rd generation family-owned company that provides custom-built industrial refrigeration, HVAC, plumbing, metal fabricating and preventative maintenance service solutions to customers throughout the United States and the world. It is not only a great place to grow and thrive in your career. It is a place to truly belong. As a member of the Bassett Mechanical Family, you'll enjoy a competitive compensation and benefits package and many professional growth opportunities. From the moment you're hired, to the day you retire, you're a part of our Bassett Mechanical Family.

Position Purpose

Interacts with and supports internal and external customers daily. Provides input to develop solutions and create win/win situations that satisfy the customer. Develop & maintain work schedules for service technicians to meet customer commitments. Modify schedules and maintain continuous communication as business and customer needs dictate. Provides back-up for other Service Coordinators when needed.

Position Responsibilities

* Develop, maintain, and modify work schedules for service technicians in accordance with contractual agreements.
* Maintain a proactive approach in projecting workload by actively balancing preventative maintenance, project, repair, and emergency work.
* Understand and prioritize customer urgency and update required customer information.
* Manage service technician on-call schedules for designated territories.
* Maintain continuous communication with the supervisors, service technicians and project sales. Keep supervisor informed of work progress, customer relations, field personnel relations, scheduled/unscheduled time off.
* Prepare "Quick Quotes" per customer/technician requests and process if approved.
* Respond to, build, and maintain rapport with internal and external customers, vendors, and co-workers.
* Promote the service department and provide support to sales and special projects.
* Establish and follow through on a personal professional development plan as developed and agreed upon with supervisor.
* shipping and receiving duties if needed.
* Responsible for additional projects as assigned by Supervisor.
* Support and maintain a Lean and safe work environment.

Summary of Skills, Knowledge and Abilities

* 2 year post high school education or equivalent work experience in related role.
* Excellent customer service skills and ability to coordinate internal and external customer needs.
* Previous customer service experience in an office environment required.
* Proven verbal communication skills and knowledge of standard office procedures.
* Strong typing and computer skills. Previous experience with Microsoft Excel, Word, and Outlook. Excel experience is particularly helpful and ability to learn new computer programs and systems is required.
* Excellent telephone skills using established company protocol.
* High attention to detail and follow through.
* Excellent planning & organization skills and willingness to be flexible as situations arise.
* High energy-ability to multi-task under high pressure situations and think quickly on one's feet.
* Previous scheduling experience for a group of people is ideal, but not required for level I Service Coordinator.
* Ability to pick up on technological tools (texting, etc.) and utilize them within the scheduling and dispatching process.
* Direct Reports
* None

Keywords: Bassett Mechanical Contractors, Milwaukee , Service Coordinator-Dispatcher, Other , Menomonee Falls, Wisconsin