Information Governance Analyst - Records & Intake
Company: Reinhart Boerner Van Deuren SC
Location: Milwaukee
Posted on: May 28, 2023
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Job Description:
We have an opening in our Milwaukee office for an Information
Governance Analyst in our Information Governance Department. We
seek an energetic professional to support the attorneys and
paralegals in meeting the needs and demands of the firm's
clients.The Information Governance Analyst will maintain the firms
conflict database and New Business Intake software. Create and edit
all new client and matter numbers. Operate the firms docketing
function, including entering events, generating and distributing
docket reports. Responsible for physical and electronic file
creation, maintenance and retention/disposition. Perform incoming
and outgoing file transfer duties as needed.Essential Duties and
Responsibilities:* Process new client and matter requests. Run
searches in and update the conflict database, conducting due
diligence searches, creating new clients/matters, update conflict
system with additional parties to existing client/matters.* Assign
client and matter numbers for billing. Maintain client and matter
information including names and addresses.* Maintain the firms
docketing program, including creating and updating events, assigned
timekeepers, and due dates.* Maintain Outside Counsel Guideline
(OCG) database.* Follow up with attorneys regarding engagement
letters and other time-sensitive documents.* Physical and
electronic file creation, maintenance and disposition.* Process
incoming and outgoing file transfer duties, including pulling files
for review, preparing release authorizations, etc.* Responsible for
records management within the guidelines established by the firm.
This includes checking in and out files utilizing online records
system, requesting offsite files, ordering new files, organizing
file room, and maintaining on-site files utilizing firm records
management system.* Perform duties related to the firms records
retention process, including but not limited to running reports,
receiving destruction authorization from firm timekeepers, updating
databases, and coordinating with offsite storage vendor to arrange
destruction.* Consistently demonstrate exceptional client (internal
& external) service.* Other duties as
assigned.Qualifications:Education: Associates DegreeExperience: One
to Three YearsOther:* Excellent written, oral and e-mail
communication skills.* Excellent listening skills.* The ability to
work comfortably in a team environment.* Prioritize and
handle/complete multiple tasks with competing deadlines.*
Outstanding client service/interpersonal skills.* Strong technology
skills. Demonstrated familiarity and experience with 3E, iManage,
Intapp, Microsoft Office, Adobe Acrobat, Video Conferencing
Applications (Microsoft Teams, WebEx, Zoom).* Exceptional
organizational skills.* Have proven ability to analyze and resolve
issues through independent research.* Strong attention to detail
with a commitment to accuracy.* Superior grammar, spelling,
vocabulary and language skills.* Efficient, flexible and patient.*
Ability to carry out oral and written instruction and ask questions
for clarification.* Ensure strict discretion and tactfulness with
confidential information.Physical Demands and/or Work
Environment:While performing the duties of this job, the employee
must be able to use a keyboard, calculator, and telephone. Frequent
sitting, talking, hearing, and occasionally stand, walk, stoop,
kneel, crouch, crawl, lift 20 lbs., and an ability to adjust vision
for close vision work. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions.We measure our success by the contributions we make to
each client's success. If you can demonstrate the skills and
commitment required for this position, we welcome you to discover
the Reinhart Advantage.Reinhart Boerner Van Deuren (the Firm) is
committed to a policy of Equal Employment Opportunity and will not
discriminate against an applicant or employee on the basis of race,
ancestry, color, national origin, religion, creed, sex, age,
physical or mental disability, veteran or military status, genetic
information, honesty testing, pregnancy or childbirth, sexual
orientation, gender identity, gender expression, marital status,
arrest or conviction record, use or nonuse of lawful products off
the Firm's premises during nonworking hours or any other legally
recognized protected basis under federal, state or local laws,
regulations or ordinances. The information collected by this
application is solely to determine suitability for employment,
verify identity and maintain employment statistics on
applicants.Applicants with disabilities may be entitled to
reasonable accommodation under the terms of the Americans with
Disabilities Act, as amended, and certain state or local laws. A
reasonable accommodation is a change in the way things are normally
done which will ensure an equal employment opportunity without
imposing undue hardship on the Firm. Please inform Human Resources
if you need assistance completing any forms or to otherwise
participate in the application process.
Keywords: Reinhart Boerner Van Deuren SC, Milwaukee , Information Governance Analyst - Records & Intake, Professions , Milwaukee, Wisconsin
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